PLATFORM OVERVIEW
Every feature your fresh food
operation needs — in one system
FreshByte was built from the ground up for wholesale food distributors. No plug-
ins, no workarounds, no adapting generic software to fit your world. Just purpose-
built tools that work the way your business works.
TRACEABILITY
Full chain-of-custody — from grower to
delivery
FreshByte tracks every lot forward and backward through your entire operation. When a recall happens, you're not scrambling — you have every answer in seconds. Our traceability meets and exceeds FDA Bioterrorism Act requirements, PTI mandates, and FSMA compliance standards.
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One-up / one-down lot traceability
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PTI-compliant barcode and RFID support
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Full recall simulation in under 60 seconds
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Tracks through repacking and manufacturing processes
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FSMA Section 204 compliant reporting
INVENTORY CONTROL
Real-time inventory — always accurate, never a guess
Manage stock across multiple warehouses with live updates as items move in and out. FreshByte supports catch weight, multi-unit-of-measure, and lot-level tracking — all the nuances of fresh food inventory that generic systems can't handle.
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Multi-warehouse visibility with real-time updates
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Catch weight and variable unit-of-measure support
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Low stock alerts and automated reorder triggers
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Physical inventory counts with handheld device support
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Inventory Comparison Monitor for variance analysis
ORDER ENTRY
Fast, accurate orders — with customer-specific everything
FreshByte's order entry is built for speed without sacrificing accuracy. Customer-specific pricing, substitution rules, and real-time availability all appear on one screen. Sales reps can enter orders from the office, on the road, or via mobile app.
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Customer-specific pricing and order guides
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Live inventory availability and catch weight entry
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Substitution suggestions for out-of-stock items
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Remote order entry via PDA, laptop, or mobile app
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EDI integration for A/R
PRICING
Dynamic pricing and real-time margin visibility
Fresh food pricing is complex — costs change daily, customers have unique agreements, and margins can evaporate fast. FreshByte gives you full control with customer-specific price schedules, multi-cost tracking, and real-time margin visibility on every line of every order.
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Customer and contract-specific price schedules
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Multiple cost layers per item — even after the sale
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Real-time margin display on order entry screen
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Inventory Pricing Monitor for market-wide adjustments
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Sales Analysis Report by item, customer, and rep
REPACKING
Repack, reprocess, and re-label — with full traceability
Whether you're breaking down bulk cases, combining items into custom packs, or reprocessing product, FreshByte handles every variation — and maintains lot-level traceability throughout. Yield tracking ensures you're never left guessing what came out of the process.
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Full repack and manufacturing process tracking
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Lot traceability maintained through every repack
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Yield tracking — input vs. output quantities
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Cost allocation across repack output items
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Repack tied to inventory and accounting in real time
PURCHASING
Smarter buying — with full vendor and cost visibility
FreshByte's purchasing module keeps your buying organized and your costs accurate. Track open purchase orders, manage vendor relationships, and apply multiple costs to inventory items — even after the product has been sold — with automatic cost-of-goods adjustments.
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Purchase order creation and management
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Multi-cost tracking per inventory item
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Post-sale cost adjustments with automatic COGS update
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Open and overdue PO dashboard visibility
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Vendor performance and top oversold item reports
RECEIVING
Accurate receiving — the foundation of everything downstream
Every inventory, cost, and traceability record starts at receiving. FreshByte makes it fast and accurate — with PO matching, lot assignment, catch weight entry, and handheld device support so your dock team can receive product without ever touching a desktop.
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PO-matched receiving with variance flagging
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Automatic lot number assignment at time of PO creation
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Manual lot number assignment supported
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Vendor lot number assignment and tracking
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Catch weight and variable unit entry
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Handheld PDA and mobile device support
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Automatic inventory and A/P updates on receipt
ACCOUNTING
Integrated accounting — no double entry, ever
FreshByte's accounting is fully integrated with your operations — A/R, A/P, and General Ledger are updated automatically as you buy, sell, and receive. PACA compliance, multi-currency support via Fresh FOREX, and training included at no extra cost.
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Accounts Receivable with aging and collection tracking
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Accounts Payable with vendor payment management
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Full General Ledger — no third-party accounting needed
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Multi-currency with Fresh FOREX add-on module
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No day-end, week-end, or month-end utilities to run — ever
ADD-ON MODULES
Extend FreshByte with purpose-built add-ons
Every add-on is designed specifically for fresh food distribution — not bolted-on generic tools.
Fresh Warehouse
Complete mobile warehousing suite — receive product on the dock via handheld, perform physical inventory counts, and verify correct items are picked against each order. Paperless from dock to dispatch.
Warehousing Suite
Online Ordering
Give your customers a branded online ordering portal. Customers can enter their own orders 24/7, review order history, and get updates on fulfillment. Orders sync immediately to FreshByte — complete with order guides and payment history.
EDI
Electronic Data Interchange allows the exchange of business documents — Purchase Orders, Acknowledgments, Invoices, and Price Catalogs — between computer systems with no manual rekeying. Integration partners include ProAct, CH Robinson, Buyer's Edge, NPC, iTrade, and more.
Cloud
Access your FreshByte data from anywhere with an internet connection. Our cloud environment includes constant backups and a full suite of security features to protect your data from malware, spyware, and ransomware — so your operation never misses a beat.
Fresh FOREX
Multi-currency purchasing and sales with real-time exchange rate tracking. Accurately record and report foreign exchange gains and losses separately from operating profits — essential for international buying.
Fresh Scan
Save marked-up documents and tie them directly to the invoice number. Retrieve them instantly, then email or fax to your customer right from the system — no digging through filing cabinets or external software.
Proof of Delivery
Get your customers to sign their invoices digitally with the FreshByte Proof of Delivery app. Customers can sign on any mobile device or tablet, and that signature automatically syncs back to FreshByte — no paper, no disputes.
API
Coming soon — details to be added.
See every feature in action
Request a personalized demo and we'll walk you through the features
most relevant to your operation.